Appointment Reminder AI Workflow
AI-drafted confirmation when booked, plus a reminder the day before.
When an appointment is booked, GraftPal sends an AI-drafted confirmation email with all the details. The day before the appointment, a reminder email is automatically sent — reducing no-shows and keeping your calendar running smoothly.
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How It Works
Step-by-Step Workflow
Here's exactly how the Appointment Reminder AI Workflow runs, from trigger to action.
Appointment Booked
A client books an appointment via your booking page, portal, or manual entry.
Confirmation Email Sent
An AI-drafted confirmation email is sent immediately with date, time, location, and preparation instructions.
Day-Before Reminder
24 hours before the appointment, a reminder email is sent with the same details plus any last-minute information.
Reduced No-Shows
Clients arrive prepared and on time, reducing wasted slots and improving revenue.
Benefits
Why Use This Workflow
Immediate confirmation builds client confidence
Day-before reminders significantly reduce no-shows
AI personalises each email with appointment-specific details
Completely automated — no calendar management needed
Frequently Asked Questions
Appointment Reminder AI Workflow FAQ
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